[Status: Under development, Date: 2023-08-25, Version: 003]

The Helmholtz Association is determined to make their data available according to the FAIR principles, thus making it findable, accessible, interoperable and reusable. In order to achieve interoperability of datasets among various data infrastructures (DIS) within the Helmholtz Association, a common and agreed procedure to refer to people within and across the DIS is needed.

In order to be able to uniquely and sustainably identify both researchers and employees in data infrastructures and repositories in the Helmholtz Association, the respective person should always be referenced with a persistent identifier (PID) (see recommendation M0).

For the Helmholtz Association we recommend to use ORCID to refer to people and contributors to resources in data infrastructures and repositories of the Helmholtz Association wherever possible (see recommendation M1.0).

To be able to implement this measure, several activities need to be conducted by different stakeholder groups. This recommendation M1.3. calls for activity of the data stewards, repository maintainers and developers.

It is recommended that data infrastructures (data repositories, data bases) should:

1. record an ORCID with any person registered in conjunction with the metadata of datasets, publications, instruments and alike where possible.
2. treat ORCID metadata as the primary source of truth and update their own metadata accordingly.
3. Optionally inform persons if they think the metadata registered with the ORCID is not accurate, or request permission to update the ORCID metadata (see also M1-1).

[Precondition 1]: The ORCID Registry is available for all researchers, maintained and further developed.

Parent: M1.0

Dependent: none

Other: M1.1, M1.2

Names of contributors to this recommendation

[12] ORCID Terms of use: https://info.orcid.org/terms-of-use/