**Recommendation 4.1 **

======Recommendation to Organizations to support IGSN deployment======

=====Description=====

Status: Draft 22.5.2025

=====Motivation for this Recommendation: =====

Registering IGSNs benefits organizations by ensuring that physical samples are uniquely identifiable, traceable, and citable, which improves data quality, provenance, and reproducibility. It supports FAIR data practices by linking samples to related datasets, publications, and instruments, enhancing visibility and reuse. Organizations also gain better oversight of sample use and impact, which supports collaboration, reporting, and compliance—ultimately strengthening their role as trusted stewards of research data.

=====Recommendation ====

It is recommended, that organizations [Note: in the similar ORCID the recomenndation goes to the center management. This should be addressed in a uniform manner] should:

1. provide a way to allow personnel to register IGSNs by either signing up with DataCite or partner with an organization or service, which allows registration of IGSNs. 

2. assign a person or unit within their organization, who is responsible to maintain and curate the centres IGSNs. These could e.g. be members of a local data management team or sample curators.

=====Binding Convention: =====


^                         ^ mandatory  ^ conditional	          ^ optional ^
^ Helmholtz FAIR Principle|            |      |          |

=====Precondition for Implementation: =====

Personnel trained on the use and registration of IGSNs must exist in the organization. 
=====Related Recommendations =====

Parent: [[m4.0|Recommendation to use IGSN as the standard reference in technical infrastructures to samples where appropriate]]

Dependent: none

Other: none


=====Contributors=====

Emanuel Soeding (lead)

* Please keep the lead author informed about any possible changes in this wiki. 
=====Content=====

====1. Explanation of the Background and Benefits of the Recommendation ====

__About__

__History and structure__

__Current Use of ...__

__Motivation__

Registering IGSNs benefits organizations by ensuring that physical samples are uniquely identifiable, traceable, and citable, which improves data quality, provenance, and reproducibility. It supports FAIR data practices by linking samples to related datasets, publications, and instruments, enhancing visibility and reuse. Organizations also gain better oversight of sample use and impact, which supports collaboration, reporting, and compliance—ultimately strengthening their role as trusted stewards of research data.
====2. Possible alternative solutions====

Some organizations may recommend other solutions, e.g. those discussed in [[m4.0#possible_alternative_solutions|the recommendation to use IGSN alternative solutions chapter.]]
====3. Consideration of the advantages and disadvantages of implementing the recommendation====

See [[m4.0#consideration_of_the_advantages_and_disadvantages_of_implementing_the_recommendation|the general discussion of advantages and challenges implementing IGSNs in the recommended way.]]
====4. The Recommendation====

It is recommended, that organizations should:

1. provide a way to allow personnel to register IGSNs by either signing up with DataCite or partner with an organization or service, which allows registration of IGSNs. 

2. assign a person or unit within their organization, who is responsible to maintain and curate the centres IGSNs. These could e.g. be members of a local data management team or sample curators.

====5. Naming of communities that have already implemented the recommendation====

====6. Documentation of the test to validate correct implementation====



====7. Examples of Instances====

====8. Further Information====

===References===

===Relevant Community Recommendations===

====9. History of this document====